Privacy Policy

The WEFCOS Website Event provides information about the Event “Women's Forum Global Meeting 2025” (the “Event”). This Privacy Notice sets out how we use and protect any information we collect through this website. This Privacy Policy (the "Privacy Policy") and this Cookie Policy (the “Cookie Policy”) are intended to provide you with information about how WEFCOS uses and protects your personal data (the “Personal Data”) collected through the WEFCOS website Event https://events.womens-forum.com/women-s-forum-singapore-meet-up (the “Website Event”). If you have any questions about the collection of your data please contact WEFCOS’ Chief Data Privacy Officer at privacyofficer@publicisgroupe.com.

I. Purpose(s) of data collection

The purposes of collecting Personal Data through the Website Event are to:

  • Answer your queries received via the contact email address provided;
  • Manage your registrations (e.g. lunch, seminar);
  • Process payments and notify your vendor;
  • Publish photos/videos taken during the Event;
  • Manage event logistics and communications;
  • Maintain and secure the Website Event (statistical data usage);
  • Enable access to functionalities and services via cookies/trackers;
  • Calculate and offset environmental impact;
  • Process rights requests (see Section V);
  • Enable opt-out from WEFCOS communications.

    • II. What Personal Data do we collect and process?

  • Personal information: name, email, job, phone, etc.
  • Financial data: account/card info, transactions.
  • Photo & biography (speakers only).
  • Assistant contact info.
  • Social media handles.
  • Content of your messages/queries.
  • Photos/videos taken at the Event.
  • Dietary restrictions (optional).
  • Climate data: transportation mode, country.
  • Registration-related info: ID, press card, etc.

    • Fields marked with an asterisk (*) are mandatory to process your request.

    III. What legal ground(s) do we rely on?

  • Legitimate interest: reply to emails, calculate environmental impact, security/maintenance.
  • Contract execution: event registration and payment.
  • Fraud prevention: financial data protection.
  • Consent: publishing of photos/videos.
  • Legal obligation: AML/CFT compliance, data rights processing.
  • Necessary cookies: legitimate interest.

    • IV. With whom do we share Personal Data?

    Your data may be shared with:

  • TrustArc (form provider for rights requests).
  • Successors in case of merger/sale.
  • Authorities or courts as required by law.
  • Third-party services for hosting/processing under legal safeguards.

    • V. Your rights on your Personal Data

  • Right to information
  • Right of access
  • Right to rectification
  • Right to deletion
  • Right to object (including to marketing)
  • Right to restriction of processing
  • Right to data portability
  • Right to withdraw consent
  • Right to define post-mortem data directives

    • To exercise your rights, use this form: Data subject rights form.

    VI. Data retention periods

  • Registration data: 36 months from last login
  • Photos: 3 years from last login
  • Newsletter data: 3 years from last login
  • Payment data: 3 years (except CVC: max 2h)

    • VII. Data Security

    Security methods include firewalls, intrusion detection and manual protocols. If you suspect unauthorized access, email privacyofficer@publicisgroupe.com.

    VIII. Data Transfers

    Data is transferred outside the EU, notably to the U.S. Such transfers are protected by standard contractual clauses compliant with GDPR Article 46.

    IX. Notification of changes

    This Privacy Policy may change to reflect Website Event functionality or law. Please review it regularly.

    X. Further Information

    If you believe we’re not complying with this Policy, or have questions, contact privacyofficer@publicisgroupe.com.


    Cookies Policy

    The purpose of this Cookie Policy (the “Cookie Policy”) is to inform you about the collection and use of cookies collected when browsing the public website event https://events.womens-forum.com/women-s-forum-global-meeting-2023 (the “Website Event”). The Website Event is edited by WEFCOS., a joint stock company located 133 Avenue des Champs Elysées – 75008 Paris, registered with the Paris Business and Companies’ Registry no. 481 681 823, is considered as the Controller of the Website Event, registered with the Paris Business and Companies’ Registry no. 481 681 823. We will ensure the accuracy of this Cookie Notice by keeping it up-to-date. Any changes to this Cookie Notice will be promptly communicated on this page and you should check back to see whether any adjustments have been made.
    1. What are cookies?
    A “Cookie” is a small file which is placed on your computer's hard drive when browsing on a webpage, reading an e-mail, installing or using a software or a mobile app. If you choose to accept Cookies, the file is added and the Cookie helps analyze web traffic or lets you know when you visit a particular website. This data does not usually identify you directly, but the web application can provide you with a personalized web experience. They are usually used for the well-functioning of the Website Event and traffic analysis. In general, Cookies allow web applications to respond to you as an individual.
    2. Which cookies are used?
    The Website Event only implements Cookies strictly necessary for the functioning of the Website. These Cookies are essential to your browsing of the Website Event and its proper functioning. They allow you to use the features of the Website Event and the services you have requested. This Cookies Policy is subject to French law. WEFCOS reserves the right to amend or update its Cookies Policy at any time. As such, you are invited to consult this page regularly, since any browsing within the Website Event means you agree to the most recent version of the Cookies policy. A warning will be published and displayed on the Website Event when any significant amendment is made to this Cookies Policy.